Article Approval

Why Article Approval?

Important documentation, guidelines and process descriptions are created daily in the YouTrack knowledge database. But who checked them? Who is responsible? And who needs to be informed?

The Article Approval App creates clarity: it establishes a traceable approval process with targeted invitations, binding decisions and transparent documentation - all directly on the article. This allows you to keep track of which content has been approved and where action is still required.

How it works

The app integrates seamlessly above the comments section of your articles. With just a few clicks, you can invite colleagues to approve or acknowledge your article. Everyone involved is notified and can make their decision directly - including an optional explanation in the comments section. As soon as all the necessary approvals have been received, the article status is updated automatically.

The most important advantages

Clear responsibilities

Clearly define who must approve an article and who should only be informed.

Transparent documentation

All decisions, rejections and reasons remain comprehensible in the article.

Seamless integration

The app integrates directly into the familiar YouTrack interface, no external tools required.

Automatic status update

The article status is automatically set to "approved" as soon as all approvals have been received.

Flexible workflows

Combine permits and confirmations according to your individual requirements.

Frequently asked questions

Here you will find answers to the most important questions about the Article Approval App.
Click on a question to display the answer.

It enables a clear, comprehensible approval process for knowledge articles - with targeted invitations, decisions and discussion directly on the article.

Open the article and use the action above the comment area to select people and request approval or acknowledgement.

Invited persons receive notifications and can approve/confirm or reject the article directly from the message or article.

Approval is a binding release; acknowledgement is a confirmation of acknowledgement. The status 'approved' is only achieved by complete approvals of all invited approvers.

The rejection is documented and visible in the article, including an optional justification via the comments; the article is not considered approved as a result.

Yes, you can invite several approvers and/or confirmers, depending on the desired process.

Yes, the status is set to 'approved' as soon as all persons invited for approval have approved the article.

Directly in the comments section of the article - the app is integrated directly above it so that context and discussion remain together.

Yes, articles can be edited in YouTrack as usual; changes are visible to all participants and can be re-evaluated.

The easiest way to install is via the JetBrains Marketplace. On the app page in the Marketplace, enter the base URL of your YouTrack instance and click on 'Install'. In your YouTrack instance, you can manage all installed apps under Administration → Apps.

The app is available free of charge for YouTrack instances with up to 10 users. For larger YouTrack instances, we offer the app as an annual subscription for a fair license fee. This enables us to continuously maintain and develop this and other YouTrack apps. After the 30-day trial period, you must purchase a license via our website and store it in the app settings of your YouTrack instance in order to continue using the app.

No. In this case, however, trial licenses cannot be requested automatically from YouTrack. Send us a short email with your instance base URL totwenty20 to receive the license key. You can then activate the license manually in YouTrack.